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Administrative Assistant - Admin Clerical

Mehoopany, PA 18629

Posted: 09/29/23 Employment Type: 7 Months Industry: Other Job Number: 2278

Job Description

Must be familiar with general office practices and tasks to support the business. Have math aptitude. Providing real-time scheduling support by booking appointments and preventing conflicts. Able to operate standard office equipment, such as copiers, calculators, adding machines, etc.

Must be familiar with filing systems. Have ability to work quickly and accurately while performing repetitive tasks paying close attention to detail while maintaining accuracy and speed. demonstrate flexibility and willingness to adapt to new responsibilities and changes in the work environment. Must be able to work independently on routine and recurring aspects of an assignment. Should have ability to perform various word processing functions, such as creating, formatting, revising, retrieving, and storing documents (MS Office products). Must possess excellent verbal and written communication skills, calendar management and must possess problem solving skills and be able to multi task. Effective working with others. Maintain polite and professional communication via phone, e-mail, and mail.

Must Haves:

  • Administrative skills
  • Communication / Customer Service
  • Microsoft Office
  • Personal Productivity / Self-Directed

Nice To haves:

  • Experience in procurement and purchasing system management
  • Experience in managing information catalogs, databases, or digital libraries


Additional Description

  • Papermaking Module Support Admin
  • Manage Purchase order creation and receiving of Chemical Purchase orders for the utilities and stock prep departments.
  • Manage shared drive folder access for New business owners and change requests for existing employees
  • Manage digital training tracking (skill matrix) update requests for the module
  • Shared drive organization/begin migration to sharepoint
  • Organize training and technical documentation on digital library (CBA’s/OPL’s)


Performance Criteria

  • 0 Injuries, Tasks Completed on Time, Attention to Detail.
  • Build Coupa capabilities in order to become proficient with P&G's purchase order System
    1. Requisition Management: Develop and manage an organized requisition system, working closely with various departments to gather purchase requests, review their accuracy, and verify necessary approvals before processing orders.
    2. Purchase Order Processing: Efficiently process purchase orders, ensuring accurate details, and proper vendor selection.
    3. Compliance and Documentation: Ensure adherence to company procurement policies and relevant regulations. Keep meticulous records of purchasing activities, maintain documentation, and provide regular reports to management.
  • Good communication and customer service skills are critical.
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