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Contracts Administrator Associate

Irvine, CA 92606

Posted: 07/17/24 Employment Type: 6 months contract Industry: Other Job Number: PHJP00003047

Job Description

Position Summary:
Administers assigned contracts on basic products to ensure fulfillment of contractual obligations during performance period. Monitors contract performance, negotiates pricing and terms, manages, drafts, and negotiates contract amendments, and ensures compliance with contract requirements. May have primary responsibility for basic contracts and assists in pre award bid and negotiations. Provides input for defining requirements and generating proposals for new business.

Individual contributor typically reporting to a contract manager or lead position. Has routine interaction with functional team members and identified internal resources. May have limited contact with customers.
Essential Functions:
1. Administers contracts by analyzing performance requirements and customer purchase order requirements issued against Purchase Orders, Basic Contract Agreements, and/or Long Term Agreements. Analyses include performance to delivery schedules, pricing, terms and conditions and other contract provisions. Ensures contract files and supporting documents are maintained.
2. Determines technically and commercially compliant proposal packages in response to customer or contract requirements. Evaluates performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
3. Negotiates basic contract requirements in accordance with legal and company regulations and policies. Negotiates price, terms and conditions, deliveries, and other business issues within scope of responsibility. Ensures contract provisions are clear and conform to company policy.
4. Investigates customer claims by collecting and analyzing information. Monitors contract performance and determines the need for contract amendments or extensions. Determines when customer directed changes are out of scope. Maintains records of contract change activity.
5. Authorizes the work to be performed by releasing the Sales Order into the system. Provides contract information to others in planning or operations for order fulfillment and communication with customers.
6. Researches and resolves customer issues and provides status. Keeps the customer informed until the specific problem is resolved.
7. Complies with federal, state, and aerospace industry regulations; ensures adherence to requirements and advises management on needed actions.
8. Maintains current professional and technical knowledge and may participate in professional associations (e.g. the National Contract Management Association (NCMA); the International Association of Commercial Contract Management).

Bachelors degree (BA) in Business Administration or a related discipline. Professional entry level position. May have limited prior industry experience or have worked under direction in previous student internship programs.
Understanding of basic contract administration principles and concepts and general business operations. General knowledge of legal and regulatory requirements related to contract administration and government procurement, if applicable.
Maintains a thorough knowledge of corporate and division policies and administrative procedures.
Ability to work with only general work direction and instructions regarding the scope and priority of assignments.
Ability to read, analyze, and interpret contracts, financial reports, and technical proposals; develops recommendations to clarify or resolve problems.
Ability to respond to inquiries or complaints from customers, regulatory agencies, or other internal teams.
Ability to negotiate effectively to obtain best prices and terms on products, materials, and services.
Ability to use standards business applications software and to learn specific databases for contracts or customer contacts.
Ability to effectively communicate and present information to team members, team leaders, and customers.

Additional Comments:
The essential functions have been provided as examples of the type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an all inclusive list of duties and responsibilities. It is intended to describe the general nature of the position

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