Project Coordinator

Universal Cty, CA 91608

Posted: 03/22/23 Employment Type: 4 Months Industry: Other Job Number: 42714

Job Description


• 2+ years of customer service, facilities, or client facing experience• Proficient with Microsoft Excel, Outlook, work order management systems• Ability to work evenings and weekends as needed to accommodate office move schedules and rush requests from productions as needed What Would Make You a Stand-out: • Strong written and verbal communications skills to interact and engage with demanding clients• Ability to make tough, informed decisions quickly to keep projects on track, using good judgement and accountability• Customer-focused with excellent customer service skills and a “can-do” attitude• Bachelor’s degree in related field• Familiarity working in a studio operations environment• Familiarity with studio production needs and requirements


Senior Corporate Office Services Coordinator - Under the general direction of the Manager, you will be responsible for the coordination and completion of projects for Office Spaces. You will oversee all aspects of projects, including setting deadlines, staying within budget and scope, and summarizing progress. • Work with manager in space planning for Executive and/or large group moves on the Lower Lot & 10 UCP• Monitor and track progress of projects by developing detailed project plans, preparing reports for management, and coordinating, schedule, and issuing results• Ensure deliverables fall within the applicable scope and budget• Compile FF&E inventory reports and track new FF&E budget, ordering, placement• Assist in gathering pertinent information needed from Finance and Capital Planning for Capital Request Projects• Work in collaboration with Facilities, IT, Telecom and Business Unit Representatives to coordinate all Moves and to set up work areas with required equipment• Assist with fostering & building vendor/internal department relationships to effectively fulfill client expectations while ensuring company policy and procedures are followed• Prepare, review, and coordinate submitting any charge-back related costs for management approval• Compile and deliver capacity and occupancy information to the CAFM team for proper reporting• Manage Zone Maintenance areas to identify and resolve maintenance issues to maintain a safe and comfortable work environment. Ensure information is entered into a work order to track progress and report on results• Scout office space with the customer to understand tenant requirements and assess building conditions prior to occupancy• Schedule furniture deliveries, removals, or office rearranging per client requests

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