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Senior Contracts Specialist

Irvine, CA 92606

Posted: 06/15/24 Employment Type: 6 months contract Industry: Other Job Number: PHJP00003002

Job Description

NOTES:
BA degree and certification required or MBA/ Juris Doctorate (JD) unless they have one of the contracts management certifications listed

Onsite Monday - Friday; 6:30am - 3:00pm

Need someone who wants to not only work with contracts but account management/building relationship with client. (meaning no one from a law office)

ClientAerospace, Fluid Systems Division in Irvine, CA, is currently seeking an experienced Senior Contracts Specialist to join our team. This role will be responsible for managing all aspects of customer contracts, including amendments, maintenance, electronic filing, and contract reviews.
As a Senior Contract Specialist, you will manage customer backlogs and oversee order entry, ensuring that all orders are processed accurately and efficiently. You will also manage customer forecasts and demand both internally and externally, coordinating with various teams to ensure that all customer needs are met in a timely manner.
A key part of this role involves coordinating customer interface meetings on a weekly basis and organizing daily updates on part status to customers. You will serve as a primary point of contact for our customers, providing them with regular updates and ensuring that any issues or concerns are addressed promptly.
In addition, you will work closely with our team to quote customers on new parts and repair work, ensuring that all quotes are accurate and competitive.
The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple tasks simultaneously. They should have a strong background in contract management and customer service and be able to communicate effectively with both internal and external stakeholders.
This is a key role within our organization and offers the opportunity to make a significant impact on our customer relationships and overall business success. If you are a dedicated professional with a passion for contract management and customer service, we would love to hear from you.

RESPONSIBILITIES:
· Leads complex negotiations of strategic significance to the division. Negotiates all essential
contract terms and conditions within a broad scope of responsibility. Negotiates or provides
guidance on contract change proposals. Contract challenges are frequently unique, and solutions may serve as precedents for future negotiations.
· Makes proactive recommendations for contract changes for programs or projects of high scope and complexity. Focuses attention and activity on contract risk across assigned programs. Ensures contract provisions are clear and conform to company policy.
· Administers and has oversight responsibility for highly competitive and unique contract
requirements by analyzing performance requirements and customer purchase order requirements including those issued against Basic Contract Agreements and/or Long-Term
Agreements. Analyses include performance to delivery schedules, pricing, terms and conditions and other contract provisions. Ensures processes in place that maintain accurate contract files and records of contract change activity.
· Determines technically and commercially compliant complex proposal packages for major
customers in response to customer or contract requirements. Reviews and evaluates performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
· Initiates the bid process by identifying requirements and coordinating input from other
functions. Develops complex responses to requests for proposal (RFP) by reviewing bid process procedures, reviewing material, test and other requirements, and preparing appropriate responses.
· Investigates and resolves claims, or complaints elevated for resolution. Coordinates with relevant
functions on technical and/or quality issues, data requirements, and other business issues as applicable.
· Monitors contract performance by determining compliance to contract requirements and
determining the need for amendments or extensions to the contract. Determines when customer directed changes are out-of-scope.
· Acts as the point of contact with the customer on assigned contracts and participates in customer presentations.

QUALIFICATIONS:
Bachelor’s degree (BA) in Business Administration or a related discipline. Contracts management certification required e.g., Certified Professional Contract Manager (CPCM), Certified Commercial Contract Manager (CCCM); Advanced certification preferred e.g., National Contract Management
Association (NCMA); International Association of Commercial Contract Management (IACCM) unless JD or MBA.
· Demonstrated ability to perform the essential functions of the job typically acquired through ten or more years of related experience of increasing responsibility. Has experience planning and leading projects.
· Contract negotiation experience and customer management experience required.
Contracts Administration experience in Aerospace manufacturing, or commercial context highly desirable.
· Demand and customer forecast management highly desirable.
· Ability to solve a wide range of unique problems of considerable scope and complexity that may require new approaches or significant exceptions or modification of standard procedures.
The essential functions have been provided as examples of the type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions.
The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.
Please note that the salary range information is only applicable for California. Compensation is based on a variety of factors, candidate
experience, qualifications, location as well as market and business considerations

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