Scope: Subordinates, direct and indirect, and other resources managed. • This position does not have subordinates • Works closely with facilities, IT, operations, finance, and other service centers on a regular basis Education & Experience: • Office administration and operations experience • Experience in jobs that required superior attention to detail • Experience working for a large international hardware or software company preferred • B.A. or B.S. degree preferred. • Notary certification desired Competencies: • Intermediate to Advanced skills in MS Office software application including Word, Excel, Outlook, PowerPoint, and Teams. • Intermediate to Advanced skills in various business tools including DocuSign, Adobe eSign, Concur, (expense), Ariba • Intermediate to Advanced skills developing or maintaining web content, doing business process automation, and data visualization using Power BI

• Ability to learn and adapt new tools if not familiar • Ability to work with a team at all levels of an organization • Prioritizes tasks in a fast paced, changing environment through frequent interruptions and changing deadlines • Organizes information or materials for others • Adaptable and willingness to support new tasks as needed • Customer service attitude and strong communication skills in support of transactions • Able to work independently and as part of a team of professionals from different fields, including Client Corporation of North America HQ functions (Procurement, Legal, Tax, HR, Accounting, IT, and Operations) • Strong analytical skills and problem-solving abilities • Exhibits exceptional time management abilities.

Communications: • Excellent reading and language comprehension • Able to explain issues, policies, procedures, and other pertinent information clearly and accurately to clients and co-workers • Able to relay/redirect complete and accurate messages to appropriate persons/departments. Other Requirements: • Denver based. Hybrid/Remote work available. Office presence in Denver office based on business needs. • US domestic travel might be required once or twice a year

Job Summary/Basic Function:
The Smart Mobility Office (SMO) within Client acts as an incubation engine to capture new opportunities and has become a
gamechanger in the rapidly transforming transportation industry. SMO incubates new market innovations and business concepts and
serves as the home for new mobility businesses as they mature from startup to scaled operations.
The Operations Coordinator will be responsible for the operation of our Denver SMO office, serving as the go to person for any office
related requests, activities and events. In this role you will develop, maintain, and communicate office policies as well as supporting the
team with various administrative responsibilities. The role requires daily coordination of office activities and operations ensuring the most
efficient use in support of the businesses

Operations Coordination & Support - 100%
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Develop knowledge and contribute to office management principles, and administrative procedures
• Develop, maintain, and communicate office policies, workflows, org charts, and how to’s
• Own communication to SMO members on office updates, events, and other relevant office related
communication
• Provide administrative support for management related meetings and events across the SMO Team
including setting up AV system, catering, meals and/or refreshments as needed
• Assist in arranging employee engagement/culture/volunteer events and activities
• Assist with employee on and off boarding process, including IT coordination and laptop allocation, shipping
and retrieval of accessories, swag bags, tools needs, mailing lists, desk setup and system access
• Establish regular meetings with facilities, and be the SMO interface on issues and updates
• Manage correspondence to the office (letters, packages etc.)
• Maintain SMO landing page (compass) for all office use related content, as well as SMO related teams/share
point pages and folders
• Maintain Smart Mobility Office (SMO) document repository; ensure document filing/naming process is
established for all SMO documents.
• Work with finance and operation to manage internal approval, payment process for any administrative costs.
• Maintain and track stock of office supplies, swag laptops for allocation to employees, and place orders when
necessary
• Assist in managing relationships with external organizations for annual membership and events
• Work with PNA IT Asset Group to manage accurate records of the SMO’s laptop stock and establish system
for timely replacement of assets with expired warranties.
• Establish relationships with PNA service centers, and align Denver office with PNA HQ happenings
• Coordinate with other PNA divisions who utilize the Denver office, setup audio visual needs for special
events
• Continuously work on process improvement utilizing automation and visualization tools
• Support our contracts and legal team in review and handling of agreements such as NDAs, MSAs and
SOWs